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AGAWAM BASEBALL AND SOFTBALL ASSOCIATION, INCORPORATED

77 CECILE ST, AGAWAM MA 01001

 

                         

 

ARTICLE I – NAME

The name of the organization shall be the AGAWAM BASEBALL AND SOFTBALL ASSOCIATION, Inc.  The AGAWAM BASEBALL AND SOFTBALL ASSOCIATION shall also be referred to as the A.B.S.A.  Members of the A.B.S.A. shall include registered players and their parents, coaches of Agawam teams, and the Executive Committee Members of the Association.

 

ARTICLE II – MISSION STATEMENT

The AGAWAM BASEBALL AND SOFTBALL ASSOCIATION is committed to promoting and providing the opportunity for competitive and instructional play in the sport of BASEBALL AND SOFTBALL throughout the town of Agawam and Feeding Hills, while fostering good sportsmanship among our player, coaches and families.

 

ARTICLE III – BOARD MEMBERS

 

  1. The members that make up the ABSA Board shall include: President, Executive Vice-President, Secretary, Treasurer, Baseball Director, Softball Director, American Legion Coordinator, Fall Baseball Coordinator, Sponsorship Coordinator, Communications Director, ABSA Open Board Position (4), and Registrar.  All members of the board must be at least 18 years of age.
  2. The Executive Committee members will consist of the President, Vice-President, Treasurer, Registrar, and Secretary
  3. The Board of Directors will consist of the executive committee and the remaining members of the ABSA Board.
  4. Any Board Member may be removed from office for cause by a two-thirds vote of the Executive Committee.
  5. Any vacancy may be filled by a majority vote at any regular or special meeting of the Executive Committee
  6. The Executive Committee will operate under Roberts Rule as appropriate
  7. All board members will be subject to appropriate background check and screening measures.

 

 

 

 

PRESIDENT

The President shall call meetings of the Executive Committee and preside over all association business. The President will also act as overall chairperson for all committees.  The President only votes in the case of a tie breaker. President will submit field needs to town of Agawam for approval.

 

EXECUTIVE VICE-PRESIDENT

The Executive Vice-President will assist the President in conducting association business and administer to the needs of the association in the President’s absence. The Executive Vice-President will succeed the President in the event of his resignation. He/she will educate and promote development (coaches’ education, clinics, etc.). The Executive Vice President is overall coaching director for league and will oversee all: coaching appointees, disciplinary hearings, licensing and all other issues pertaining to coaches.

  

SECRETARY

The Secretary shall maintain the Association records, give adequate notification of all meetings, record the minutes of these meetings.

 

TREASURER

The Treasurer shall prepare invoices, deposit all funds, pay bills and maintain adequate records of all Association financial transactions. The Treasurer should present a written report to the Executive Committee at least once each quarter. The Treasurer shall also present the bank statement at least once a quarter so that the bank statement can be compared to the Treasurer’s Report. 

BASEBALL DIRECTOR        

The baseball director will oversee the operations of all baseball teams to include:  setting try out dates, coordinating costs for play, informing coaches of league meetings and attending meetings as necessary, communication of league rules, and any other necessary administrative function to provide the best baseball experience.

 

SOFTBALL DIRECTOR 

The Softball Director will oversee the operations of all softball teams to include:  setting try out dates, coordinating costs for play, informing coaches of league meetings and attending meetings as necessary, communication of league rules, and any other necessary administrative function to provide the best baseball experience.

 

REGISTRAR

The Registrar will coordinate Fall and Spring sign-ups, handle registration forms and manage a database of all players and coaches in Agawam. Registrar will also be responsible for all members to complete background checks and necessary forms for player safety.

 

AMERICAN LEGION BASEBALL DIRECTOR

The American Legion Baseball Director will be the main coordinator for all Americn Legion activities and meetings.  Responsibilities to include:  attendance at American Legion league meetings, setting try out dates in coordination with AHS schedule, working with ABSA league registrar to ensure paperwork for all teams and players are done on time and submitted per league guidelines.  Legion director will be main correspondent between the program and the American Legion Post 185 in Agawam located on Springfield St.

 

FALL BASEBALL COORDINATOR

The Fall Baseball Coordinator will be the main coordinator for all fall baseball/softball activities.  Duties to include:  attendance of necessary meetings, knowledge of league dates and due dates for registration, collection and processing of all necessary paperwork, and any other activity that promotes and executes fall baseball.

 

SPONSORSHIP COORDINATOR

Sponsorship Coordinator will assist ABSA with any fundraising efforts needed for teams or ABSA as a whole.  Coordinator will help teams in identifying specific fundraising opportunities for the teams to carry out and execute.  Coordinator will gain any necessary permits or filings for fundraisers as necessary.  Coordinator will update sponsorship opportunities for the league as necessary and have available communication for these efforts.

   COMMUNICATION DIRECTOR 

The duties of the Communications Director shall be to improve promotion of soccer news within the community by coordinating media relations with magazines, the press, the Internet, TV and radio. This position also includes organizing and compiling all registration and tryout information to be distributed to potential players via handouts and advertisements.

 

ABSA OPEN BOARD POSITION

This position will be for anyone interested in being on the ABSA board to provide a "special service" function of the board to help out in any area of need.

 

ABSA OPEN BOARD POSITION

This position will be for anyone interested in being on the ABSA board to provide a "special service" function of the board to help out in any area of need.

 

ABSA OPEN BOARD POSITION

This position will be for anyone interested in being on the ABSA board to provide a "special service" function of the board to help out in any area of need.

 

ABSA OPEN BOARD POSITION

This position will be for anyone interested in being on the ABSA board to provide a "special service" function of the board to help out in any area of need.

    

 

 

ARTICLE IV – STANDING COMMITTEES

 

1.   Ways and Means Committee – Executive board will serve in this function

 

ARTICLE V – EXECUTIVE COMMITTEE

 

  1. The management of the affairs and property of the Association shall be vested in the Executive Committee.
  2. The Executive Committee shall hold a minimum of two regular meetings per year at times and places determined by the President of the Association. 
  3. Election of Executive Committee Members
  4. The Annual meeting, which shall be one of the regular meetings, shall be held during the month of September at which time election of Executive Committee Members will be held
  5. Any coach or assistant coach over 18 years of age duly registered with the Association or parent of any registered child may run for office.  Any deviations from this shall require 2/3 vote from the Board.
  6. Each team may cast one vote per team. These votes must be cast by the team’s coach or adult representative for that team. One person may only vote one time. Each Executive Committee Member will be allowed one vote and cannot vote as both a committee member and again as a coach. Anyone voting must be in attendance at the meeting to cast his or her ballot.
  7. The ballot will be conducted in secret on paper. The Association President shall appoint four people to count the paper slips and then anyone else who may wish to verify the count may do so
  8. Election results shall take effect at a combined meeting of the current Executive Committee and newly elected members to be held at the October meeting following elections or if no meeting, by default on January 1st.

4.   The Executive Committee shall hear and resolve any protest that may arise. These protests must be addressed at the next scheduled Executive Committee meeting or special meeting, if called.

5.   Two-thirds of the Executive Committee present at a meeting of the Executive Committee shall be considered a quorum 

6.   Each Executive Committee member may cast one (1) vote

7.   The Executive Committee or the Association shall not be responsible or held liable for injuries or loss sustained by individuals participating in its program or by spectators

8.   Term of the Executive Committee members shall be two (2) years.   Half of the Executive Committee shall be elected on alternating years to ensure that there are always standing members on the newly elected Executive Committee. 

  1. The following board members will be elected together:
    1. Group A:President, Secretary, Registrar, Baseball Director, Fall Director, Communication Director, and 2 Open Board Positions.
    2. Group B:Vice President, Treasurer, Softball Director, American Legion Director, Sponsorship Coordinator and 2 Open Board Positions.

ARTICLE VI – AMENDING THE CONSTITUTION

Amendments to this Constitution must be made in writing and submitted to the Executive Committee at least fourteen (14) days prior to the meeting at which such amendments are to be considered. Any amendments shall be approved by a two-thirds vote of the Executive Committee

 

3/1/2019- 501C3 status not complete. Process of filing paperwork in progreess.

ARTICLE VII – TAX STATUS AND DISSOLUTION

1.    The Agawam baseball and Softball Association, Inc. is organized and operated exclusively for charitable and educational purposes within meaning of Section 501(©(3) of the Internal Revenue Code.

2.    No part of the net earnings of the corporation shall accrue to the benefit of or be distributed to its members or any private individuals. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene on (including the publishing or distribution of statements (any political campaign on behalf of any candidates for public office. Notwithstanding any other provision of this article, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954

3.    Upon dissolution of the corporation the board of trustees shall, after paying or making provisions for the payment of all liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purpose of the corporation in such a manner, or to such organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization of organizations under Section 501 © (3) of the Internal Revenue Code, or to the federal government or to a state or local government for a public purpose